MyBillBook is great for quick mobile invoicing. PragatiCRM is for businesses that need to manage the whole operation — sales pipelines, production queues, multi-location inventory, 5-role team portals, and AI-powered business insights.
Basic billing software is great for a retail counter. Growing distributors and manufacturers need strict controls, advanced inventory routing, and team-level automation — none of which a mobile billing app can provide.
MyBillBook starts at the invoice. PragatiCRM starts at the enquiry — lead capture, quotation with live margin tracking, follow-up reminders, and conversion to order and production queue. Your entire sales process, not just the final bill.
As you hire salespeople, you can't have everyone seeing your full financial dashboard. PragatiCRM provides 5 dedicated web panels. Sales sees their own leads. Manufacturing sees their queue. B2B buyers get a private portal to track their own orders. MyBillBook offers only basic user restrictions.
While MyBillBook focuses on a single entity, PragatiCRM natively manages multiple physical branches — each with separate stock ledgers, distinct GSTINs, and its own invoice series. Inter-branch stock transfers generate the correct legal document automatically.
Your wholesale buyers log into their own private portal — download invoices, track orders, view statements, and pay via UPI. No calls asking for invoice copies. No WhatsApp forwards. MyBillBook has no B2B buyer-facing portal.
Every morning, PragatiCRM's AI reviews your collections, margins, stock levels, and GST data and gives you 5 specific, actionable insights. Overdue customers. Low stock alerts. Margin drops. Expiring quotations. MyBillBook has no AI layer.
Basic billing apps let your staff sell anything to anyone. PragatiCRM lets you set hard customer credit limits — warning or blocking orders that exceed them — and displays the live profit margin on every quotation before the sales rep sends it.
PragatiCRM handles multi-warehouse inventory, inter-branch transfers, strict FEFO batch tracking, and individual unit serial number tracking for warranty management. Warehouse staff get Pickup Lists that batch multiple orders into one efficient run.
Every invoice change, payment, and record modification permanently logged with user and timestamp. Immutable. Required for Private Limited companies under MCA Rule 3(1) of the Companies Act 2014. MyBillBook does not have this compliance feature.
| Feature | PragatiCRM | MyBillBook |
|---|---|---|
| GST invoicing | ✓ Full — all types | ✓ Basic invoicing |
| GSTR-1 export — GSTN format | ✓ One click | Limited export |
| Tally XML export for CA | ✓ Built-in | ✗ Not available |
| Core focus | End-to-End Ops & CRM | Basic Retail Billing |
| Sales CRM pipeline — leads to orders | ✓ Full pipeline | ✗ No |
| Quotation with margin tracking | ✓ Yes — before sending | ✗ No margin tracking |
| Team portals — role-isolated | ✓ 5 dedicated portals | Basic restrictions No role-based portals |
| Multi-location inventory | ✓ Separate GSTINs per branch | Single entity focus Basic / not multi-GSTIN native |
| B2B customer/dealer portal | ✓ All plans | ✗ Not available |
| AI business insights | ✓ 5 insights daily | ✗ No AI |
| Batch/expiry tracking (FEFO) | ✓ Strict FEFO, alerts, recall | Basic expiry tracking |
| Manufacturing workflow | ✓ Production queue | Basic assembly only |
| Customer credit limits | ✓ Hard limits + order blocking | ✗ Not available |
| MCA Audit Trail | ✓ Immutable, always on | ✗ Not available |
| Pricing model | ₹2,999–₹8,999/month flat All users, all features, web-based | Mobile app pricing Optimised for phone-based billing |
Moving up to PragatiCRM is easier than you think. Your customers, products, and closing balances come with you. No data loss. No starting from scratch.
Export your customer list, product catalogue, and closing balances from MyBillBook into CSV files using the built-in export feature.
Our founder-led onboarding team handles the import, sets up your team portals, and configures your advanced workflows — all in under 30 minutes.
First real invoice, first quotation with margin tracking, and your team portals set up — all completed before the onboarding session ends.
PragatiCRM is a flat monthly fee — not per-user. A 10-person team pays ₹4,999/month for the Growth plan — every feature, all 5 portals, and the AI Morning Digest included.
Annual price freeze: Sign before 31 December 2026 and your price is frozen for 24 months — even when we add features and raise prices for new subscribers.
No setup fee. Migration from MyBillBook handled during onboarding. Free 1-hour session with founder.
The founder will demo PragatiCRM side-by-side with what you currently do in MyBillBook — you will see the difference in quotation margin tracking, team portals, and GSTR-1 export immediately.